Terms and Conditions

Effective Date: 28/5/2024

Welcome to Ethan Coombe Photography & Videography. These Terms and Conditions govern your access to and use of our photography services. By booking or using our Services, you agree to be bound by these Terms. If you do not agree to these Terms, please do not use our Services.

1. Acceptance of Terms

By booking our Services, you affirm that you are at least 18 years of age or have the legal consent of a parent or guardian.

By booking our Services you agree to these terms by way of signature via the ‘Contract Form’ prior to any business or work being carried out.

2. Booking and Payment

  • Booking: A non-refundable deposit of 50% is required to secure your booking. The remaining balance is due 14 days before the scheduled session/event. If in the event a client schedules a booking within 14 days of the event/session date, then the total fee must be paid prior to the commencement of event/session. Failure to pay before due date will result in cancellation.

  • Payment Methods: We accept Bank Transfers to the BSB & Account Number issued in red on the invoice(s).

  • Cancellation: Cancellations made 90 days before the scheduled session/event will receive a 50% refund of the total fee, excluding the non-refundable deposit. No refunds will be provided for cancellations made less than 90 days before the session/event.

3. Rescheduling

  • Rescheduling requests must be made at least 90 days before the scheduled session/event. We will do our best to accommodate your new date, subject to availability. Additional fees may apply.

4. Session Policies

  • Punctuality: Please arrive on time for your session. Sessions that start late due to client tardiness will still end at the scheduled time.

  • Contract Agreement: Upon consultation(s) the client will read and sign a contract. Agreeing & signing that all session/event details are accurate such as date, time, location, etc. Agreeing & signing that the vision and details of session/event such as style, look, angles, subjects and overall outcome of photos/video has been understood and agreed to in written form. Agreeing & Signing to a date in which full gallery / video will be delivered in full. Agreeing & signing to this form at the bottom.

  • Image Delivery: Edited images via an online gallery/video will be delivered within 4-6 weeks of a Wedding. For photography events a minimum of 3 business days and for videography events a minimum of 4 weeks to receive the finished product. Images will be provided in J-PEG format, & video in MP4 format through Dropbox via, an online gallery. USB option is also available.

  • Re-Edits: Re-edits are not available due to client agreeing to contract details containing style, look and overall outcome of vision. If a client wishes to change details of how the photos or video looks then this may be done prior to any shooting/filming, followed up by an updated agreement and signature to updated details and wants of client regarding the look and style of their images or video. Minor touch ups of photos are allowed given that they are minor changes such as cropping, slight colour adjustment, exposure of overall image & vignette.

5. Intellectual Property

  • Ownership: We retain all copyrights to the images taken during your session/event. You are granted a limited, non-exclusive license to use the images for personal, non-commercial purposes. If a client seeks to use images without a copyright watermark or seeks to obtain stock footage then additional fees will apply.

  • Usage Rights: You may not sell, alter, or distribute the images without our written consent. We reserve the right to use the images for promotional and marketing purposes, unless otherwise agreed upon in writing.

6. Liability

  • Limitation of Liability: We are not liable for any indirect, incidental, or consequential damages arising from the use of our Services. Our total liability for any claim related to our Services shall not exceed the amount paid for the Services.

  • Force Majeure: We are not responsible for delays or cancellations due to circumstances beyond our control, such as natural disasters, illness, or accidents.

7. Privacy

  • Confidentiality: We respect your privacy and will not share your personal information with third parties without your consent, except as required by law.

  • Vulnerable People: People or property that are captured in image or video who express a distaste to being posted online or used for marketing purposes are within their rights to take action. In the event that this business shares images with a client then the responsibility of this term also falls on to them.

8. Contact Us

If you have any questions about these Terms, please contact us at:

  • Email: ethancoombephotography@gmail.com

  • Phone: 0473 111 081

By booking our Services, you acknowledge that you have read, understood, and agree to be bound by these Terms and Conditions.